We are hiring!

American Promise is leading the national cross-partisan campaign to win the 28th Amendment to the U.S. Constitution so that people not money govern America. 

American Promise celebrates the diversity of our nation and seeks to build a team that reflects that diversity. We welcome and encourage all qualified applicants who share that vision. 

We are currently seeking to fill the following roles: Finance and Administration ManagerAdministrative Assistant, and Law Fellow. Details for all positions below. 


Finance and Administration Manager 

Position Summary


American Promise is seeking a Finance and Administration Manager to join our team in either our Cambridge Office, located at 210 Broadway #201, Cambridge, MA 02139 or our Concord Office, located at 33 Bradford Street, Concord, MA 01742. The Finance and Administration Manager is responsible for planning, coordinating, and managing procedures and systems that support the financial, human resource, and business administration areas of the two organizations. She/he/they will work autonomously to develop and maintain financial procedures, bookkeeping, filings, and record keeping to enable business operations and produce accurate and timely reports. The position is full-time, 40-hours per week.

Position Responsibilities

Financial Management (~75%)

  • Develop a firm understanding of the organization’s 501(c)4 activities and our affiliated organization’s 501(c)3 activities and associated cost share agreement to develop an accounting system that supports accurate monthly tracking and reporting
  • Upgrade and implement an appropriate system of financial policies, internal controls, accounting standards, and procedures
  • Manage the overall finances and bookkeeping for each organization including accounts payable and receivable, loan repayments, inventory and capital assets, banking, and payroll functions
  • Provide monthly financial reporting and analysis of financial statements to the Managing Director
  • Ensure that financial data and cash flow are steady and support operational requirements
  • Assist the Managing Director with the annual budget process
  • Work with CPA firm to coordinate and lead the annual financial review and/or audit and completion of the 990 information returns
  • Prepare and distribute vendor 1099 forms
  • Work closely with the Development Manager to handle revenue and expenses for all development initiatives, including but not limited to:
    • Monitoring all grant budgets and grant-related financial information
    • Producing financial reports to support grant applications
    • Processing and tracking all forms of donations; tracking use of restricted funds; producing revenue and expense reports
    • Reconciling financial information between the organization’s accounting database and development database monthly

 

Business Administration (~10%)

  • Complete and file all requisite federal, state, local, registration, and other forms required for the uninterrupted performance of business operations including but not limited to charity registrations, insurance applications, census and employment reporting, annual reports, and board meeting minutes
  • Provide oversight of facilities, vendors, and contracts, and establish and manage vendor accounts and relationships
  • Supervise the work of the Operations Associate


Human Resources Administration (~10%)

  • Manage HR programs and policies, including talent acquisition, employment processing, compensation, health and welfare benefits, records management, safety and health, and AA/EEO compliance
  • Comply with federal, state, and local legal requirements by staying up-to-date on legislation; enforcing adherence to requirements; advising management on needed actions; and ensure organizational conformation with applicable HR related regulations
  • Work with third party administrator/agent to administrate health insurance and other benefits programs that best fit the organization’s needs and abilities
  • Ensure that recruiting processes are consistent, streamlined, and in line with increasing the diversity of the organization’s staff with qualified individuals
  • Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures
  • Ensure employee handbook, policies and procedures and employee onboarding meet regulatory compliances and support the organization’s mission and strategy
  • Ensure that employees are completing timesheets accurately and on a set schedule


Information Management (~5%)

  • Collaborate with the Digital and Information Systems Department staff to develop, execute and supervise plans, policies, and practices that control, protect and enhance the value of organizational data and information assets throughout their life cycles
  • Ensure the smooth and adequate flow of information within the company to facilitate other business operations by
  • Establishing and managing a comprehensive training program to educate employees on the processes and technology that provide control over the structure, processing, delivery and usage of information required for organizational activities, and their role in using and maintaining the data within the system
  • Following up periodically on data integrity and the effectiveness and efficiency of the chosen information management systems
  • Ensure that corporate, financial, personnel, and business administration data is available, accurate, complete and secure

Required Skills and Qualifications

  • Minimum of a BA, finance degree
  • Minimum 5 years experience in bookkeeping, non-profit preferred
  • Minimum 1 year experience in using QuickBooks Online
  • Proficient with all Microsoft Office applications, advanced ability with Excel preferred
  • Proficient with standard Google Drive applications, familiarity with Google for Nonprofits and Team Drive environment preferred
  • Experience with Salesforce preferred
  • Experience with having final accountability for the quality and content of all financial data, reporting and audit coordination for a small organization or large division
  • Experience with having final accountability for complying with all local, state, and federal requirements for the operation of a legal business entity in good standing
  • Experience with handling sensitive financial and personnel information with integrity and confidentiality
  • Ability to anticipate and solve problems through researching possible solutions, performing cost-benefit analyses, and making well-informed recommendations on how to proceed
  • Ability and desire to fill professional knowledge gaps through research and seizing learning opportunities
  • Ability and desire to learn new software programs and improved methods for completing work
  • Ability to think conceptually and identify patterns and connections and underlying issues
  • The ideal candidate:
    • Demonstrates keen analytic, organization and problem-solving skills which support and enable sound decision making
    • Possesses excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
    • Is detail oriented and can be trusted to complete error-free work in bookkeeping and completing forms
    • Is curious, self-directed, and takes initiative
    • Is committed to achieving the mission of American Promise

Compensation and Benefits

  • $45-55k, commensurate with experience
  • Health insurance
  • Flexible spending account (FSA) for pre-tax benefits
  • Paid two-weeks vacation, holidays, personal, and sick leave

To Apply

Please submit a cover letter and resume to Susan Muller at susanm@americanpromise.net

American Promise celebrates the diversity of our nation and seeks to build a team that reflects that diversity. We welcome and encourage all qualified applicants who share that vision.


Administrative Assistant

Position Summary

American Promise is searching for an experienced, reliable and task-oriented Administrative Assistant. The Administrative Assistant will support the work of the Finance & Administration Manager and serve as executive assistant to the American Promise President. The Administrative Assistant will be responsible for performing a number of administrative duties. The ideal candidate is self- motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced entrepreneurial environment. This is an excellent opportunity to join a growing non-profit.

Specific responsibilities of the Administrative Assistant include:

Operations/Event Support (∼40%):

  • Review and process incoming USPO mail
  • Retrieve and process telephone messages
  • Monitor and process the organization’s info@ mailbox messages
  • Assist the Finance and Administration Manager with accounts payable and receivable processing
  • Prepare checks for deposit
  • Fulfill, ship, and track online store orders in a timely fashion
  • Maintain online store inventory
  • Help find event locations within budget constraints, when requested
  • Assist with National Citizen Leadership Conference logistical details, including coordinating scheduling, traveling and reimbursement for speakers and authors, and stocking and running the onsite store
  • Assist with other tasks as requested

Executive Assistant (∼20%):

  • Coordinate executive communications, including taking calls, responding to emails and interfacing with
    stakeholders
  • Schedule meetings and appointments and manage travel itineraries
  • Preparation of executive materials for key meetings of president (stakeholders, board, partners)
  • Arrange events to take place outside of the workplace, such as holiday parties, volunteer, and staff events
  • Develop and sustain a high level of professionalism and reliability among staff, volunteers, and parties external to the organization
  • Assist with other tasks as requested

Development (∼40%):

  • Assist the Development Director with processing and tracking grant proposals
  • Assist with the coordination of fundraising event logistics
  • Send thank you letters in response to donations received
  • Input addresses, check and credit card donations in Salesforce
  • Prepare donor material folders, and ensure sales and promotional items are delivered on-time for meetings and events
  • Assist with other tasks as requested

Required Skills and Qualifications

  • High school diploma or equivalent
  • Minimum 2 years of experience working in a similar role
  • Proficient with Microsoft Office and Google Drive apps, familiarity with Google Team Drive environment a plus
  • Demonstrated ability to learn and use new programs and software
  • Experience with Salesforce preferred
  • Able to determine order of operations for completing tasks
  • Able to prioritize competing duties and multi-task when necessary
  • Strong organizational, project management and problem-solving skills
  • Strong attention to detail
  • Able to work independently
  • Exceptional interpersonal skills with a friendly and professional demeanor
  • Demonstrated ability to uphold a strict level of confidentiality and discretion
  • Comfort in working in a rapidly changing, non-profit, entrepreneurial environment
  • Appreciation of the challenges associated with building new infrastructure to support the rapid growth of an
    issue-driven non-profit in a complex political landscape
  • Commitment to American Promise’s vision, mission, and values

Compensation and Benefits

  • $30-33k, commensurate with experience
  • Health insurance
  • Flexible spending account (FSA) for pre-tax health, dependent care, and transit benefits
  • Paid two-weeks vacation, holidays, personal, and sick leave

To Apply

Please send your resume and cover letter to Susan Muller, Events Director (susanm@americanpromise.net).

American Promise celebrates the diversity of our nation and seeks to build a team that reflects that diversity. We
welcome and encourage all qualified applicants who share that vision.


Law Fellow Program

American Promise is seeking to add one or more Law Fellows to our team in Cambridge located at 210 Broadway #201, Cambridge, MA 02139. The American Promise Law Fellow Program offers an opportunity for qualified law students and attorneys to engage in constitutional research, writing and advocacy to advance American Promise’s cross-partisan campaign to win the 28th Amendment to the U.S. Constitution so that people, not money govern America.

The 28th Amendment to the U.S. Constitution will replace the Supreme Court’s doctrine of political inequality, reflected in decisions such as Citizens United v. Federal Election Commission, with foundational American principles of equal citizenship and representation and safeguards against systemic corruption.

Responsibilities

  • Prepare speakers to give testimony at federal and state legislative hearings;
  • Provide guidance to the new Massachusetts State Citizens Commission;
  • Draft law review articles and other writings for publication;
  • Assist with preparation for public debates, like this one at NCC;
  • Provide legal research, analysis, writing, and other support for American Promise’s programs, including our Writing the 28th Amendment program.

Experience and Qualifications

  • Current law school student or graduate;
  • Strong academic record and passion for constitutional law;
  • Outstanding writing skills;
  • Commitment to the cause and goals of American Promise;
  • Ability to thrive in a startup environment and work independently;
  • Ability to handle confidential information with discretion and professionalism.

While the American Promise Law Fellow Program provides unparalleled experience, it does not have the budget to provide compensation. In appropriate circumstances, a modest stipend could be provided.

To apply, send an email with a cover letter and resume to Johannes Epke (johannese@americanpromise.net) with a cc to Jeff Clements (jeffc@americanpromise.net) and Leah Field (leahf@americanpromise.net).

American Promise celebrates the diversity of our nation and seeks to build a team that reflects that diversity. We welcome and encourage all qualified applicants who share that vision.